Executive Assistant

   Help Wanted
Type of Work
Job Description/Qualifications

Location: Alameda, California
Position: Full time
Apply at: http://www.stgeorgespirits.com/employment

Company Overview
Proudly independent. Passionate about innovation. Committed to craft. Over nearly four decades at the vanguard of the American craft spirits revolution, we have been distilling exceptional artisanal spirits with integrity. Our family of spirits includes single malt whiskey, absinthe, and several gins, vodkas, brandies, and liqueurs. Since 1982, we have been an American original. Taste our spirits and you’ll understand.

Job Summary
St. George Spirits is looking for someone that can hit the ground running, with great attention to detail and a “can do” attitude. This person is deeply connected to the business and involved with the daily responsibilities and projects of the three members of the executive leadership team (CEO, President, and Vice President). They know when to involve the leadership team or not, and how to problem solve on their own as necessary, all while remaining aligned with the ethos of our organization: professionalism and grace.

St. George Spirits’ desire is to have someone that could help grow the business by:
• Providing support for leadership to focus on their core tasks
• Creating efficiencies
• Ensuring tasks get completed and professionalism and hospitality are top notch

• Act as the main point of contact for the executive leadership team regarding fellow employees, clients, and other external partners
• Manage information flow in a timely and accurate manner
• Assist the leadership team in their direct projects concurrently from beginning to completion
• Keep projects organized, track milestones, and execute projects by deadline
• Conduct vendor and service provider searches and attainment of necessary quotes
• Set up meeting logistics and distribute minutes post-meeting
• Manage time allocation and calendars
• Make travel and accommodation arrangements
• Coordinate telephone meetings, conference calls, video meetings, and in-person meetings
• Answer telephone calls and respond to inquiries in a timely manner
• Enter projects into project management software
• Manage email accounts and respond to emails when appropriate
• Manage expense reports
• Format information for internal and external communication – memos, emails, presentations, reports
• General task fulfillment and research
• Maintain and stock general office and kitchen supplies
• Represent the leadership team at company events, conferences, meetings, etc.

• Ability to work independently and with autonomy
• Ability to improve processes and implement new ones
• Critical thinking and problem solving
• Excellent decision-making and leadership capabilities
• Ability to maintain confidentiality and facilitate difficult conversations
• Conflict resolution experience
• Adaptable and flexible
• Ability to function well in a high-paced and at times stressful environment.
• Ability to travel on occasion including some overnight and overseas trips

Education and Experience:
• Work experience as an Executive Assistant, Personal Assistant, or similar role
• Project management experience preferred
• Knowledge of spirits business preferred
• Proficiency in project management software tools
• Experience with G-Suite
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software
• Extensive knowledge of office administration, clerical procedures, and record-keeping systems
• Excellent time management skills with a proven ability to meet deadlines
• Excellent organizational skills and attention to detail
• Excellent problem solving and prioritizing skills
• Excellent verbal and written communications skills
• Proven experience exercising discretion and handling confidential information

What St. George Spirits looks for in an employee:
• Polished, personable, and professional
• Very diligent and detail-oriented
• Deadline-focused and goal-driven
• Resourceful
• Helpful and service driven
• Self-motivated with strong management skills and thorough follow-through
• Willing to work past the clock
• Hates open items/dwindling tasks

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Partial tuition reimbursement
• Vision insurance

COVID-19 Considerations:
Proof of vaccination is required prior to hiring.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

St. George Spirits, Inc. is an equal opportunity employer.

No phone calls, please.

Salary commensurate with experience
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